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I never found any use for them, but at least they were there (just in case). That's another important part of the process: making backups of many different kinds. #DEVONTHINK PRO OFFICE DATABASE ARCHIVE#I also used it a little as an archive for substantive drafts / iterations of the writeup process. (Read more on how I use DevonThink for research in general here.) It can also archive websites, store anything including text, do in-text searches on e-books etc etc. Anyway, beyond a certain database size, this power becomes really useful. It uses semantic webs of words to figure this stuff out. In this way, I was reading through a particular source from the 3 million-word-strong Taliban Sources Project database and then I clicked the "See also" button and it had found a source I would never otherwise have read on the same topic, even though it didn't even use one of the keywords I would have used to search for it. It does this by means of a proprietary algorithm, so I can't really tell you how it works, but just know that it does. One of the key features of DevonThink Pro Office is its smart searching algorithms, its ability to suggest similar texts based on the contents of what you are looking at, etc. The short answer is that they store different kinds of files/data, and that DevonThink is less about thinking than about storage (to a certain extent) and discovery. You might ask yourself why you would need DevonThink and Tinderbox (see this post for more). Any changes or annotations you make in one file will automatically be transferred to the other). (DevonThink has a feature which allows you to store the files in multiple locations, but without saving two copies of the file. what if a report is about Afghanistan and Tunisia). And using the basic file hierarchy system for storage doesn't help you with situations like when you want to store the same file in multiple folders (i.e. They all come with helpful names like "afghanistan_final_report_02_16.pdf" and unless you have a rigorous file hierarchy and sorting system, you'll probably be unable to find one file or the other. #DEVONTHINK PRO OFFICE DATABASE PDF#If you're anything like me, you're drowning in PDF documents. #DEVONTHINK PRO OFFICE DATABASE SOFTWARE#It comes with software for processing PDFs into fully-searchable documents ( OCR software, in other words) which is part of the reason why the license for the Pro Office version of the programme is so expensive. It can, I think, take any file you can throw at it. #DEVONTHINK PRO OFFICE DATABASE TRIAL#Luckily almost all of them come with generous trial versions or periods, but I don't recommend 'newness' as a feature of any particular merit.ĭevonthink (I use the Pro Office version) is a place to store your files and notes. Don't just shop around for new things for the sake of newness or for the sake of having a really great set of tools. I see them as sufficiently different to assess them on their own merits and as per your usage scenario.Īs with all tools, you should come to the decision table with a set of features that you're looking for. Some people want to make an either/or decision about which to use. They go together, though they serve different purposes. I first heard about DevonThink in the same breath as Tinderbox. If you’re a professional researcher or writer using DevonThink as your notes database - and quite frankly, if not, why not? - the Highlights app will probably please you. I can take highlights in-app, export all the quotations as separate text or HTML files and have have DevonThink go do its thing without all the intermediary hassle. Now, post-Highlights-installation, my workflow is much less laborious. These would be fed into DevonThink’s AI engine and magic would happen. I would laboriously copy and paste whatever text snippet or quotation I wanted to preserve along with its page reference. Any notes I took while reading the file were written up manually in separate files. ![]() Thus far, my workflow has been to read PDFs on my Mac. These are a mix of reports, archived copies of websites, scanned-and-OCRed photos and a thousand-and-one things in between. In fact, I did a quick search in DevonThink, and I am informed that I have 52,244 PDFs in my library. Like many readers of this blog, I get sent (and occasionally read) a lot of PDFs. ![]()
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